Conferencing User Guide Chapter 4: Joining and Hosting a Conference
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4.3.1 Join Conference from Email Invitation
The ShoreTel system can send email messages to parties who are invited to join a conference.
The message can include information about the conference, access information for dialing into
the conference, and a link for joining the Web session of the conference.
Step 1 Open the email invitation sent to you by the conference host (Figure 4-1).
Step 2 Dial into the conference:
“Extension” if dialing from ShoreTel phone system.
“Local dial in” number if calling from outside ShoreTel phone system.
The system informs you that you have reached ShoreTel conferencing and asks
for the access code to the conference.
Step 3 Type Participant code, followed by the pound sign.
You may be asked to provide your name.
If you are the first person to join the conference, the system informs you.
If the conference is in progress, the operator is silent.
Step 4 Join the Web session of the conference: Click the link.
The default browser is opened on your device and the ShoreTel Conference page
is launched.
The name prompt shown in Figure 4-2 may appear.
Step 5 Type your name in the prompt.
Step 6 Click OK.
The Audio Conference dialog box as shown in Figure 4-3 appears over the
ShoreTel conference Web page.
Step 7 Select the method you want to use to dial into the conference.
I’ll call this number: You dial into the audio session of the conference.
Call me at this number: Type the number where you can be reached; the
conference calls you.
Step 8 Click OK.
NOTE Click Cancel if you have already dialed in or you do not intend to dial
into the audio session.
The conference viewer appears as shown in Figure 4-4 for the conference host and
Figure 4-5 for a conference participant. Your name is listed among the participants
in the Participant pane in the conference session Web page.
NOTE For information about using Web conference pages, see Conference
Viewer, starting on page 97.
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